MedTrack
Set up your shop

Clinical engineering · Equipment records

Every device, its whole history.

MedTrack is the shared record for your biomed shop: the equipment registry, the PM schedule, repair tickets and the fixes your team has already worked out.

Set up your shopSee the repair workflow

Try the sample tag: log a PM, report a fault, close the repair.

Biomedical engineeringSample

BME-04117

Volumetric infusion pump

ICU 3 · Bed 12

Last PM
13 May 2026
Next due
09 Nov 2026
Interval
6 months
PM dueDue in 5 days

Service record · BME-04117

  1. 13 May 2026PMPreventive maintenance · flow accuracy within 5%
  2. 17 Feb 2026REPAIRDoor latch replaced · part DL-220

Equipment registry

One record per asset number.

Specs, location, manuals, safety certificates and repair photos live on the device. Search by asset number, serial, model or ward and the status is right there.

Asset, serial, model, location
AllPM dueDo not use
AssetDeviceStatus
BME-04117Volumetric infusion pumpPM due
BME-02260Defibrillator / monitorIn service
BME-07731ICU ventilatorDo not use
BME-03384Patient monitorIn service
BME-05902Electrosurgical unitIn service
BME-06015Syringe pumpPM due

Sample registry

Malfunctions and repairs

A fault on the ward becomes a ticket in the shop.

  • Symptoms and error code, reported from the floor
  • Assigned to a technician, tagged Do not use
  • Investigation notes, parts and photos on the ticket
  • The fix written back to the device history
R-0218Do not useBME-07731 · ICU ventilator
  1. Reported
  2. Assigned
  3. Investigating
  4. Awaiting parts
  5. Resolved
Symptoms
FiO2 reading drifts low, alarm repeats after silence
Error code
Alarm 23 · O2 sensor

Investigation notes

  • 14:41Cal against 21% and 100% fails at high end. Cell at end of life.
  • 15:02Matches KB-031. Replacement O2 cell requested from stores.
MonTueWedThuFriSatSun
10
BME-06015 · PM
11
12
BME-02260 · 3 mo
13
14
OR 2 · safety
15
16
17
BME-04117 · 6 moBME-03384 · 1 yr
18
19
NICU · safety
20
21
BME-05902 · 6 mo
22
23
Preventive maintenanceElectrical safetyOverdue

PM schedule

Set the interval once.

Monthly, quarterly, six months or a year. Logging a PM books the next one, assigns it to a technician and flags it on the calendar the day it goes overdue.

Troubleshooting knowledge base

The fix someone found at 3am, findable by error code.

alarm 23
  • KB-031O2 sensor fault on ICU ventilators
    ICU ventilator
  • KB-017Calibrating the O2 cell after replacement
    ICU ventilator
  • KB-044Repeating alarms after a firmware update
    All ventilators
KB-031Alarm 23ICU ventilator

O2 sensor fault on ICU ventilators

Usually a depleted galvanic O2 cell. Confirm before ordering parts.

  • Run a two-point calibration at 21% and 100%
  • If the high point fails, replace the O2 cell
  • Recalibrate, then run the full self-test
  • Log the cell lot number on the ticket
Service manual, section 7.3Linked tickets: R-0142, R-0218

Roles and audit trail

Who changed what, and when.

Every status change, reassignment and edit is stamped with a time and a role, ready for the next accreditation survey. Administrators see status, compliance and maintenance cost across the fleet.

Administrator
Users, sites, cost and compliance reports
Biomedical engineer
Registry, schedules, ticket assignment, articles
Technician
Log PMs, work tickets, add notes and photos
Viewer
Read device status and history

Audit log · sample

  1. 14:32BME-07731 · In service → Do not use · Technician
  2. 14:35R-0218 · assigned · Biomed engineer
  3. 16:10R-0218 · part O2 cell added · Technician
  4. 09:04BME-04117 · next PM moved to 17th · Biomed engineer
  5. 11:47KB-031 · procedure updated · Biomed engineer

Start with your first asset number.

Add your devices, set their PM intervals and bring your team in by role.

Tag a sample device